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Beyond The Gates
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Introduction
Welcome & Introduction
Beyond The Gates
1. Policy and practice
1.1
Roles and responsibilities
1.1.1
Educational Visits Policy
1.1.2
The Legal and Regulatory Framework
1.1.3
Governors and Management Boards
1.1.4
The Role of the EVC
1.1.5
Selecting Visit Leaders
1.1.6
Training Requirements
1.1.7
Duty of Care
1.1.8
Recording and Reporting Incidents
1.1.9
Evaluation
1.1.10
Monitoring
1.2
Contracts and data
1.2.1
Insurance
1.2.2
Contracts and Waivers
1.2.3
Data Protection
1.2.4
Data Retention
1.3
Inclusion
1.3.1
Inclusion
1.3.2
SEND
1.3.3
Medication
1.3.4
Allergies
1.4
Preventing and managing incidents
1.4.1
First Aid
1.4.2
Emergencies
1.4.3
Terrorism Awareness and Safety
2. Risk management
2.1
Risk Management for Educational Visits
2.2
Supervision
2.2.1
Supervision
2.2.2
Ratios for Educational Visits
2.2.3
Remote Supervision and Unaccompanied Expeditions
2.3
Safeguarding
2.3.1
Safeguarding on Visits
2.3.2
Alcohol, Drugs and Smoking
2.3.3
DBS Checks (England and Wales)
2.3.4
Working with Volunteers
3. Visit Planning
3.1
Visit Planning
3.2
Learning Outcomes
3.3
Risk Assessment
3.4
Approval of Visits
3.5
Parental Consent for Visits
3.6
Charging for Educational Visits and Activities
3.7
Electronic Devices
3.8
External Providers
3.9
EVOLVE
4. Types of visit
4.1
Local Area Visits
4.2
Museums, Galleries and Heritage Sites
4.3
Places of Worship
4.4
Farm Visits
4.5
Swimming and Water Activities
4.6
Trampoline/Inflatable/Ninja Obstacle/Aqua Parks
4.7
Group Safety at Water Margins
4.8
Field Studies
4.9
Open Country Activities
4.10
Adventurous Activities (Provider-Led)
4.11
Adventurous Activities (Self-Led)
4.12
Residential Visits
4.13
Overseas Visits
4.14
Exchange Visits
4.15
Snowsport Visits
4.16
Overseas Expeditions
5. Travel
5.1
Travel – General
5.2
Travel - Walking
5.3
Travel - Coach
5.4
Travel - Minibus
5.5
Travel - Private Vehicles
5.6
Travel - Train
5.7
Travel - Ferry
5.8
Travel – Air
5.9
Travel - Underground
Useful Resources
Useful Resources
Training
Appendix A (Legislation, regulation & guidance)
Appendix B (Adventurous Activity List)
Contact EVOLVE Advice
Change Log
Useful Resources
Change Log
Share by email
A record of all content changes, most recent first.
Date
All dates
15 October 2026
13 October 2026
Page
All pages
Allergies
Date
Page
Before
After
←
Contact EVOLVE Advice
Appendix A (Legislation, regulation & guidance)
→
